NAVFAC Design-Build Model Request for Proposal - Small Project Template

01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES

NOTE:  Identify construction submittals requiring DOR or Government approval.  All other submittals will be approved by QC Manager.

1.1  Construction submittals are to be Contractor-approved, except those listed below:

1. DOR Approval required for:
   
   1. Fire Protection related submittals
   2. [Earthwork and Geotechnical submittals]
   3. [All components of the roof and exterior wall.]
   4. [All components of the interior doors, hardware, cabinets, fireproofing/firestopping, railings, paint, finish materials/colors.]
   5. [HVAC Testing, Adjusting, and Balancing.]
   6. [Telecommunications]
   7. [SID submittals and Furnishings, fixtures, and equipment packages for review and approval by NAVFAC Interior Designer]
   8. [_____]
2. Government Approval required for:
   
   
   1. Government approved submittals as required by UFGS specification sections edited by the DOR.
   2. [Substations]
   3. [Transformers]
   4. [Medium Voltage Switchgear]
   5. [Medium Voltage Cable]
   6. [400-Hz Converters]
   7. [Emergency Generators]
   8. [Automatic Transfer Switches]
   9. [Uninterruptible Power Supplies]
   10. [Electronic Security Systems]
   11. [Section 23 09 13 and 23 09 23.02]
   12. [Section 23 05 93]
   13. [_____]
   14. [_____]

NOTES:  Identify construction submittals to be forwarded to the Government for surveillance. Modify this list for the project requirements. If not already listed above for Government Approval, list below any materials or systems that were added to this Small Project Template from the Standard Design-Build Template (example conveying and electrical utilities).

1.2 Submit the following construction submittals, approved by the DOR, to the Government for surveillance:

1. Submit fire protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.
2. Submit geotechnical related submittals pertaining to the soils investigations (reports and soils analysis), foundations (shallow and deep), pavements structure design, test pile and production pile testing and installation.
3. Submit roofing submittals pertaining to materials and systems used to make up the roof system.
4. Submit HVAC Testing, Adjusting, and Balancing required submittals.
5. Submit telecommunications shop drawings for coordination with the NMCI Contractor.  Note:  For the purpose of this document, the term "NMCI" is used to reference the network provided for use by the Navy and Marine Corps; the terms Continuation of Service Contract (COSC) and Next Generation Enterprise Network (NGEN) will be used to reference the contract between the government and the Contractor providing the NMCI network service.
6. Submit Performance Verification and Acceptance Testing required by IBC or this RFP.
7. Submit all Interim Special Inspection Reports on a bi-weekly basis until work requiring special inspections is complete. Submit all Structural Observation Reports and the Final Report of IBC Special Inspections.
8. For any pre-engineered buildings, submit shop drawings showing engineering data and complete building drawings, signed and sealed by a registered professional engineer.
9. Comply with sustainability submittals per UFGS section 01 33 29 Sustainability Requirements and Reporting included in Part 5 of this RFP.
10. [Submit FF&E submittals to NAVFAC Interior Designer for review and approval.]
11. Submit Structural Shop Drawings and structural product data.
12. [_____]

1.3 Construction Submittal Process

Provide to the Government submittals as listed. See Section 01 33 10.05 20 Design Procedures for specific design and construction submittal format and approval and surveillance requirements. Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved.  Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

1. QC Plan, prior to Design/Construction (may be phased).
2. Construction submittals, prior to construction, approved in accordance with QC Plan, the DOR or QC Specialist is the approving authority for submittals unless otherwise indicated.
3. Sustainability Action Plan (and Sustainability Notebook when required) in accordance with 01 33 29 Sustainability Requirements and Reporting.
4. DOR-approved construction submittals identified for Government surveillance (typically Fire Protection system and Life Safety submittals). Stamp the submittals "FOR SURVEILLANCE ONLY." Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.
5. Safety Data Sheets (SDS) as applicable.
6. Baseline Schedule: due prior to PAK.
7. Environmental Protection Plan, prior to start of the work.
8. Contractor Safety Self-Evaluation Checklist.
9. Accident Reports - submit if incidence occurs.
10. Accident Prevention Plan and Activity Hazard Analysis: Submit prior to construction.
11. Schedule of Prices, initial due 21 calendar days after award and a detailed due prior to construction.
12. Record Drawings, due at Beneficial Occupancy
13. Operation and Maintenance Information: Due prior to testing as applicable, no later than 30 calendar days before Beneficial Occupancy.
14. Licenses and Permits: Per this section and Part 4.
15. Completed High Performance and Sustainable Building (HPSB) compliance checklists in accordance with UFC 1-200-02 High Performance and Sustainable Building Requirements and UFGS Section 01 33 29 Sustainability Requirements and Reporting.  Attach completed HPSB Checklist to Interim DD 1354.

    [p.  DD Form 1354:

NOTE:  Choose these paragraphs requiring the Contractor/ Designer of Record to prepare a Draft and Interim DD Form 1354 for all new construction, demolition, and any capital improvements such as construction on an existing facility that adds new parts, items, or systems that are not maintenance or repair.

Prepare a Draft and Interim DD Form 1354, TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY, in accordance with UFC 1-300-08.  Coordinate the identification of appropriate asset construction categories with the Contracting Officer and the Real Property Accounting Officer.

   1) Draft DD Form 1354.  DOR must determine applicable real property assets broken out by construction categories and submit a "Draft DD Form 1354" for Government approval as a part of the Design Analysis included with the Prefinal Design submittal.  "Draft DD Form 1354" must include all quantities and units of measure, but does not require cost breakdown.  The Real Property Accountable Officer (RPAO) will provide the first draft of the DD1354 to the contractor with RPUIDs and CCNS on it.

   2) Interim DD Form 1354.  Contractor must coordinate with the DOR and update the Draft DD Form 1354 submission to include any additional assets, improvements, or alterations that occurred during construction. Use the Draft DD Form 1354 [and the UFGS Section 01 20 00 Price and Payment Procedures] to identify costs.  The costs and quantities must align with the RPUID and unit of measures listed on the RPAO's draft 1354.  Submit the final draft Interim DD Form 1354 to the Government for approval 30 days prior to the Beneficial Occupancy Date (BOD).  If modifications to the Interim DD Form 1354 are required by the Government, the corrected version must be submitted prior to the BOD.

   3) When documenting demolition work, the DD Form 1354 must list the quantitative data associated with this work as a negative value to show the cost should be deleted from the Navy asset data store. Coordinate with the Installation Real Property POC to assist in determining the negative value for demolition work. There are two ways to account for the demolition portion of the project and to document the reduction of real property: (1) attach an Authorization for Demolition form 18 (Service-specific) to the DD Form 1354 to document category codes and quantities of demolished real property. These should be listed separately from constructed/transferred item numbers; or, (2) indicate, as additional DD Form 1354 item numbers, all demolished real property facility numbers and category codes using negative numbers (shown in parenthesis) for units of measure, and in block 18 indicate N/A for costs. Disposal cost within the footprint of the project is added into total construction cost of new facility prompting the demolition.]

q.  Construction Submittals:

    1)  In addition to the design submittals noted in Section 01 33 10.05 20, construction submittals will be required.  The list of required submittals will be generated from the Contractor-prepared specifications and indicated in the submittal register.

    2)  Shop drawing submissions will be governed by UFGS 01 33 00.05 20 Construction Submittal Procedures, available on the Whole Building Design website (www.wbdg.org).  Contractor must assume a 15 day review period, and provide 3 hard copies of all submittals (in addition to electronic submittals) to be submitted to [FEAD] [installation].]

1.4 Organization Responsibilities

Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only. Sign certifying statement or approval statement. The person signing certifying statements must be QC organization member, and the signatures must be in original ink; stamped signatures are not acceptable. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

a. When approving authority is Contracting Officer, QC organization will certify submittals, assure proper signatures, and forward to Contracting Officer with the following certifying statement:
"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract documents, can be installed in the allocated spaces, and is submitted for Government approval.
Certified by QC Manager ________________________, Date ______"

b. When the Approving Authority is the Designer of Record, the DOR must approve, professionally stamp, sign, and date submittals. DOR stamp on construction submittals or submission of design documents that include construction submittals indicates DOR approval for construction. QC organization must certify submittals, assure proper signatures, and forward to Contracting Officer with the following certifying statement:
"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract requirements, can be installed in the allocated spaces, and is submitted for DOR approval.
RFP Part Four and Part Five Submittals:
Approved by DOR _______________________, Date ______
Certified by QC Manager _______________________, Date ______"

1.5 Operations and Maintenance Information (OMSI)

NOTE:  Include additional submittal requirements. This table includes Operation and Maintenance Information.  If O&M manuals are required, edit Item #9 in the following table to require "OMSI Manuals" in accordance with UFGS 01 78 24.00 20, Electronic Facility Operation and Maintenance Support Information (eOMSI). Refer to FC 1-300-09N for thresholds for eOMSI and BIM submittals and incorporate those requirements into the table below.

NOTE:  Identify manufacturer's data that is to be submitted for review and approval.

1.6 Licenses and Permits

Obtain all appointments, licenses, and permits required to perform work under this contract at no additional expense to the Government.  See "Permits Record of Decision" (PROD) form for list of permits.  Comply with all applicable federal, state, and local laws, and base regulations and procedures. Provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer (see FAR 52.236-7, Permits and Responsibilities).  Coordinate permit applications with Navy or local environmental office.

The contractor must submit a complete PROD form with the first design submittal package.  A blank PROD form can be obtained from the NAVFAC Design-Build website at the following link http://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.doc. Contractor must determine correct permit fees and pay said fees.  Copies of all permits, permit applications, and the completed PROD form must be forwarded to the Government's Civil Reviewer and Environmental Reviewer.

Contractor is exclusively responsible for his full compliance with patent laws and must affirm that the company is licensed to use equipment and processes the company employs in this project.

1.7 Record Drawings

The as-built modifications must be accomplished by electronic drafting methods on the Contractor-originated DWG design drawings to create a complete set of record drawings.  For each record drawing, provide CAD drawing identical to signed Contractor-originated PDF drawing that incorporate modifications to the as-built conditions.  After all as-built conditions are recorded on the DWG files, produce a PDF file of each individual record drawing in conformance with FC 1-300-09N.  Electronic signatures are not required on record drawings.