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NAVFAC Design-Build RFP > Small Project Template > Part 2 General Requirements > 01 30 00 ADMINISTRATIVE REQUIREMENTS

NAVFAC Design-Build Model Request for Proposal - Small Project Template

01 30 00 ADMINISTRATIVE REQUIREMENTS

1.1 Supervision


NOTE:  Include requirement for fluency in English and Host Nation language of foreign country project.

The Contractor must have a superintendent fluent in English [and host nation language] on the job site during working hours.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity.  The Superintendent may [not] serve as the Site Safety and Health Officer.  Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval.  The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

1.2 Required Insurance

Within 15 calendar days after award, furnish the Contracting Officer a Certificate of Insurance as evidence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR Clause 52.228-5 Insurance Work On A Government Installation:

  1. Comprehensive General Liability: $500,000 per occurrence.
  2. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury; $20,000 per occurrence for property damage.
  3. Worker's Compensation: As required by Federal and State Worker's compensation and occupational disease and other laws.
  4. Employer's Liability Coverage: $100,000, except in states where worker's compensation may not be written by private carriers.
  5. Others as required by state law.
  6. Above insurance coverages are to extend to Contractor personnel operating Government owned equipment and vehicles.
  7. The Certificate of Insurance must provide for 30 calendar days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

For projects which require removal of asbestos containing materials the Asbestos Contractor or Subcontractor, as the case may be is required to provide occurrence-based liability insurance with asbestos coverages in an amount not less than $1,000,000 and must name the Government and Private Qualified Person (PQP) as additional insureds.

1.3 Post Award Kick-Off Meeting (PAK)

Prior to commencement of design, and within 21 calendar days of award, meet with representatives of the Contracting Officer, installation and client to present the concept design for discussion and acceptance. The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. During the meeting, Contractor must propose and gain acceptance for any critical path work activities requiring advance submittal and approval. If the contract includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the appropriate DOR must meet with the NAVFAC Fire Protection Engineer (FPE) to establish clear expectations of fire protection requirements of the project.

The Contractor's key personnel must attend including the Project Manager, Superintendent, Site Safety and Health officer, Construction Quality (CQ) Manager, Design Quality Control (DQC) Manager, Designer of Record (DOR), and major subcontractors.

[1.4 Design Presentation / Development (DP/D)


NOTE: Include following paragraph if a Design Presentation / Development meeting is required for this project.

The Contractor must lead discussions to develop an understanding of the facility design that the accepted technical proposal represents with the Government users and maintainers of the facility. Develop site plans, floor plans, exterior finish materials, and building elevations to conduct working sessions with the Government meeting attendees. The purpose of the DP/D Meeting is to confirm the appropriateness of the facility design and develop acceptable alternatives if changes are needed. The Contractor must anticipate that Government Facility Users represented at the DP/D Meeting will provide additional functional information. Incorporate functional design changes into the facility design as required to meet the needs of the Users. At the end of the DP/D Meeting the Contractor must provide either assurance that the updated design can be built within the budget or identify potential cost modification items and establish a follow-on DP/D Meeting to finalize a design that will include trade-offs to bring the project within the budget. The following Contractor key personnel must attend the Design Presentation: Project Manager, Project Scheduler, Cost Estimator, Lead Designer of Record, Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Major Subcontractors, and DQC.]

1.5 Partnering

The Contracting Officer will coordinate the initial Team-Led (Informal) Partnering Session with key personnel of the project team, including Contractor and Government personnel. The Partnering Session will be co-led by the Government Construction Manager and Contractor's Project Manager. The Initial Team-led Partnering session may be held concurrently with the Pre-Construction Post-Award Kickoff meeting. Partnering sessions will be held at a location mutually agreed to by the Contracting Officer and the Contractor, typically at a conference room on-base or at the Contractor's temporary trailer. The Initial Team-Led Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The Partners will determine the frequency of the follow-on sessions. Participants will bear their own costs for meals, lodging and transportation associated with Partnering.

1.6 Pre-Construction Conference

Prior to construction or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures.

1.7 NAVFAC Red Zone Meeting (NRZ)

Participate in NAVFAC Red Zone (NRZ) meetings with the Contracting Officer to identify strategies to ensure the project is carried to expeditious closure and turnover to the client. The Contracting Officer will provide a template to the Contractor to use to develop a NRZ Checklist. Revise the template to include critical work activities and their planned completion dates based on the project scope of work and schedule. Discuss any progress changes with items listed on the NRZ Checklist during regularly scheduled NRZ Meetings beginning approximately at 75% stage of construction prior to project completion.

 

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