NAVFAC Design-Build Model Request for Proposal - Standard Template

E20 FURNISHINGS

SYSTEMS REQUIREMENTS
FURNISHINGS TEMPLATE 09/22

Instructions for using this template: There are template files for each UNIFORMAT Level 2 Group Elements. This template is for Group Element E20-FURNISHINGS. Text such as this is hidden text that will not print when the hidden text box in "Print/Options" is un-checked.
 
The Interior Design Team Member must edit this template for the requirements of the project. The SYSTEMS REQUIREMENTS are intended to define items that are required throughout the facility or on a system wide basis that is common to several rooms. Room-specific requirements are defined in the Part 3 Chapter 5 ROOM REQUIREMENTS section. Coordinate with the lead programmer for ROOM REQUIREMENTS. Editing is required where brackets [ ] appear. Delete all building elements that are not required for the project. If additional elements or sub-elements are required for the project that do not appear in the template, refer to the NIST UNIFORMAT II publication for additional building element numbers and descriptions. The Uniformat II Work Breakdown Structure can be found at www.wbdg.org/ndbm/. Coordinate with the PERFORMANCE TECHNICAL SPECIFICATION SECTION E20 to ensure that performance requirements are provided for all of the Building Elements listed here and that paragraph numbering matches.

NOTE:  Edit the following paragraphs to suit the project, or create your own, to describe the fixed furnishings for the project.  Coordinate this section carefully with other portions of the RFP.

SYSTEM DESCRIPTION

Fixed furnishings are part of the Structural Interior Design (SID).  Design and documentation of the movable furnishings are part of the Furniture, Fixtures, and Equipment (FF&E) Package.

The design and documentation of both will be funded as part of the construction contract.  The purchase and installation of the FF&E Package will be funded separately as part of Collateral Equipment.

The movable furniture and furnishings (FF&E) for this facility may include, but are not limited to movable furniture systems, freestanding furniture, area/accent rugs, artwork, appliances, flat screen TVs (not connected to data), accessories, shop equipment, specialty equipment (specified by the Activity) and other miscellaneous items to support facility functions.

FF&E is estimated in the following amount: [$XXXXXX]  This estimate does not include the Contractor's Handling and Administration Rate (HAR).

Fixed furnishings (items that are fixed to the structure), such as specialty equipment, drying cages, weapon racks, lockers, motorized projection screens, blinds/shades are part of the construction contract.

NOTE:  For Navy projects, choose the first bracketed option and delete the second option below.  For Marine Corps projects, choose the second bracketed option and delete the first option below.

[The Audiovisual (AV) Equipment will be identified as a separate line item, priced separately from the FF&E and funded as an option.  Refer to Part 3 Section E10 of this RFP.]

[The Audiovisual (AV) Equipment will be funded as part of the FF&E Package.  The A/V Equipment Package will be identified as a separate line item, and priced separately from the FF&E.  Refer to Part 3 Section E10 of this RFP.]

GENERAL SYSTEMS REQUIREMENTS

Design and provide fixed and movable furnishings for all areas as developed during Activity programming and as indicated in the Room Requirements (refer to Part 3 Chapter 5 of this RFP).  Design a complete FF&E package and prepare supporting plans and procurement data.  FF&E items identified in this RFP are to be used as a guideline to assist in establishing the minimum facility requirements and do not relieve the Contractor's Interior Designer from developing a complete design package that incorporates ALL of the Activities FF&E requirements.  Design in accordance with specific facility-type Unified Facilities Criteria (UFC) (i.e. Youth center, BEQ) and in conjunction with UFC 03-120-10, Interior Design.

Provide the services of an Interior Designer with a minimum of one of the following credentials:  National Council for Interior Design Qualification (NCIDQ) certification, or state and/or jurisdiction Interior Design Certification, Registration, or License.  This Interior Designer must prepare both the Strutural Interior Design (SID) and the FF&E Package and participate in all design charrettes and review meetings to develop the building design and floor plan. When Audiovisual (AV), shop or specialty equipment is required in the project, obtain the services of equipment specialists to specify the AV, shop, or specialty equipment. The Contractor's Interior Designer and any Specialists must not have any affiliation with the products specified.  The NAVFAC Interior Designer reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer.

Closley coordinate all fixed and movable furnishings selections with Parts 3 and 4 Sections C10, Interior Construction, and C30 and E10 of this RFP. Fully integrate the FF&E package with the building systems and finishes.

The Contractor's Interior Designer will be responsible for designing and providing specifications for procurement of all FF&E, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Interior Designer.  Base the FF&E specifications on Naval Supply Systems Command (NAVSUP) Blanket Purchase Agreements (BPA's), General Services Administration (GSA) schedules, and other Federal contracts and complying with priorities found in Federal Acquisitions Regulation (FAR) Part 8.404.  [A list of current BPA contract holders is located in Part 6 of this RFP.]  [A list of current BPA contract holders will be provided at the FF&E Requirements Meeting]

Fully integrate the FF&E package into the design and construction schedule for the building.

Consider furnishings relative to Part 2 UFGS Section 01 33 29, Sustainability Requirements and Reporting and UFC 1-200-02, High Performance and Sustainable Building Requirements.

INTERIOR DESIGN SUBMITTAL AND MEETING REQUIREMENTS

STRUCTURAL INTERIOR DESIGN (SID) 

The SID submittal process must begin following the award of the RFP.  The SID submittal includes Interior Design programming documents, FF&E Floor Plans, and exterior & interior finish/color and material sample boards.  Refer to this RFP Part 4 Section Z10 General Performance Technical Specifications and Part 2 Section 01 33 10.05 20, Design Submittal Procedures.

Provide the following SID meetings and submittals;

1. Concept Design Workshop (CDW) (10%-15%) or Initial Design Meeting:  The Contractor's Interior Designer must meet with the Activity [and IDD/Base Property for Marine Corps projects] to develop the Interior Design SID programming documents, which will include a preliminary Furniture and Equipment Plan and the FF&E Summary List.  The Contractor's Interior Designer will provide in-depth room by room interviews to confirm Activity requirements for the new facility(s).  These interviews must occur at the Activity's current location, if possible, to include building walk-thru(s).  Submit minutes of this meeting to the NAVFAC Interior Designer within 7 days
2. Design Development (35%-50%) Submittal:  The Contractor's Interior Designer must provide a conceptual Finish Schedule, proposing finish materials to be used in all spaces.  The Furniture and Equipment Plan and FF&E Summary List should be further developed and included in this submittal.
3. SID "Over the Shoulder" Review:  Prior to the Prefinal (100%) Submittal, the Contractor's Interior Designer must meet with the NAVFAC Interior Designer for an "over-the-shoulder" review meeting to present a minimum of (2) options for the interior building finishes/colors/materials.  Finishes must display manufacturer's label/specifications and be presented in a "loose" format for preliminary approval prior to the presentation with the Activity. The over-the-shoulder review meeting is to be held at [NAVFAC][____].
4. Prefinal (100%) Submittal:  The Contractor's Interior Designer must present a minimum of two (2) NAVFAC-approved interior building finishes/color/material options, to the Activity for approval.  Each of these two finish options must be documented and submitted in a 16"x20" presentation board format to the NAVFAC Project Manager.  In addition, the submittal must include an updated Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan, and Finish Legend for review and approval.
5. Final Submittal:   The Contractor's Interior Designer must incorporate the final approved Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan and Finish Legend into the Contractor's final drawing set.  These drawings and all approved finishes must be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors.  Three (3) sets of the Final SID Submittal must be distributed one each to the NAVFAC Project Manager, FEAD/ROICC, and the Activity.

STRUCTURAL INTERIOR DESIGN (SID) CONSTRUCTION SUBMITTALS

Substitutions to the SID finishes are not permitted once they have been approved by NAVFAC during the design phase.  In the event that revisions are required due to unforeseen conditions such as discontinued product, such revisions must be submitted via the FEAD/ROICC for approval by the NAVFAC Interior Designer before substitutions can be made. 

[INTERIOR PHOTOGRAPHY SUBMITTAL 

NOTE: Coordinate with Interior Designer and Project Manager to determine whether to include the following optional bracketed paragraph.

Provide professional photography of the completed interior upon completion of the FF&E installation.  The photographer must be in the business of specializing in architectural and interior photography.  The submittal must be a minimum of 6 photos.  "Before" and "After" photos are required for all renovation projects.  Permission for publishing and using the photos by NAVFAC is required.  Images to be submitted on a CD as a JPEG or PDF with a resolution of no less than 300 dpi as well as 8x10 matte photographs.  The photographs must be taken prior to occupancy and staged with accessories as needed.  Additional lighting may be needed to ensure quality images.]

FIXTURES, FURNISHINGS AND EQUIPMENT (FF&E)

The FF&E process must begin approximately with the 50% design submittal. The submittals include fixtures, furnishings, and equipment specifications in accordance with the Activity requirements to produce an optimally functional facility.  FF&E are all items that are not fixed to the structure, but are fully integrated with the building systems and finishes.  Refer to RFP Part 4 Section Z10 General Performance Technical Specification and Part 2 Section 01 33 10.05 20, Design Submittal Procedures.  

Develop design as described and in accordance with the Activity requirements.  Include in the design all loose furnishings required to produce an optimum functional facility, consistent with quality commercial design.  This project also includes the preparation of specific detailed information for each selected item.  Each submittal must demonstrate interaction thoroughly with the Activity requirements and complete coordination with the facility design and the SID.  [Three (3) submittals will be required; (1) each for the NAVFAC Project Manager, FEAD/ROICC, and the Activity.]  [Five (5) submittals will be required; (1) for the NAVFAC Project Manager, (3) for the FEAD/ROICC and Base Property, and (1) for the Activity.]

For all projects, including fast track projects, the Contractor is responsible for sufficiently scheduling all SID/FF&E submittals early enough to obtain the required government approvals, and meeting all ordering and installation lead times to complete the project by the contract completion date. 

These are minimum requirements and the Contractor must provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort/FF&E coordination.

Provide the following FF&E meetings and submittals;

1. FF&E Requirements (Interior Design Orientation) Meeting: This meeting must occur upon completion of Design Development (or approximately 50%), at [NAVFAC][____] prior to the development of the FF&E package.  The NAVFAC Interior Designer will provide the Contractor's Interior Designer a sample format of the FF&E submittal, review the Best Value Determination (BVD) process, and discuss Blanket Purchase Agreement (BPAs), GSA or other mandatory sources to consider.  [Submit the FF&E Summary List and a preliminary Cost Estimate within 21 days to the NAVFAC Interior Designer to review with Base Property for Marine Corps Projects]. Submit minutes of this meeting to the NAVFAC Interior Designer within 7 business days. 
2. FF&E "Over the Shoulder" Review: Prior to the Preliminary FF&E Submittal the Contractor's Interior Designer must meet with the NAVFAC Interior Designer for an "over-the-shoulder" review to present preliminary FF&E options.  These can be presented in a "loose" format for preliminary approval prior to the Activity presentation.  The "over-the-shoulder" review meeting is to be held at [NAVFAC][____]. 
3. FF&E Concept Presentation:  The Contractor's Interior Designer must present the NAVFAC approved preliminary FF&E package to the Activity for approval.  This presentation includes loose format samples and catalog cuts.  Sample boards are not required. 
4. Best Value Analysis (BVA), "Over the Shoulder Review":  Prior to issuing the BVA, the Contractor's Interior Designer must meet with the NAVFAC Interior Designer for an "over-the-shoulder" review of the solicitation package. BVA Solicitation to include the following:
   
   1.  Copy of the BVA cover letter
   
   2.  BVA Solicitation form & Questionnaire
   
   3.  Technical Specification to establish minimum acceptable FF&E requirements
   
   4.  Room and Typicals
   
   5.  Furniture Plans with Legends (PDF format)
5. Preliminary BVA Submittal - The Contractor's Interior Designer must submit one (1) copy of the Preliminary  BVA package to the NAVFAC Interior Designer [and one (1) copy to Base Property for Marine Corps projects].  Provide this submittal in binder format and include the following:
   
   1.  Cover Title Page (project name, project #, submittal date, submittal title)
   
   2.  Table of Contents
   
   3.  Point of Contact List
   
   4.  Narrative of Interior Designer Objectives
   
   5.  Copy of all information sent to bidders and documentation that all required sources were contacted.
   
   6.  BVA Spreadsheet
   
   7.  Solicitation Forms submitted by each bidder (cut sheets/highlighted pricing sheets/technical specifications, pricing, dealer and manufacturer qualification for each product showing that products meets all requirements.)
   
   8.  Response from UNICOR
6. Preliminary FF&E Submittal: The Preliminary FF&E submittal is due at pre-final (100%).    It must be presented to the Activity and NAVFAC Interior Designer.  Submit the following in a 3-ring binder (with the exception of the 16x20 color boards) for both Activity and NAVFAC Interior Designer review and approval:
   
   1.  Cover Title Page (project name, project #, submittal date, submittal title)
   
   2.  FF&E list (Cost Summary)
   
   3.  Furniture placement plans coded to the FF& list and furnishings specifications
   
   4.  Specifications for furniture, furnishings, etc.
   
   5.  Catalog cuts and finish samples for all specified items
   
   6.  16x20 inch color boards of furniture/furnishings and finishes specified for Activity presentation to indicate overall design intent
   
   7.  [8x10 color photographs of the color boards]
7. Final FF&E Submittal: Submit the Final FF&E Package within [30 -120] calendar days following the receipt of review comments on the preliminary FF&E submittal.  The Final submittal must incorporate the following:
   
   1.  Cover Title Page (project name, project #, submittal date, submittal title)
   
   2.  Table of Contents
   
   3.  Manufacturer Contact List
   
   4.  Procurement Data Sheets for each product indicating final finish and fabric selections
   
   5.  Copy of Final Quote on Letterhead from the vendor determined to be the Best Value.
   
   6.  Best Value Determination Guideline sheets (completed and signed by the Contactor's Interior Designer)
   
   7.  CD copy of the final FF&E binder.
   
   8.  Final Finish Selections and Memo Samples for the FF&E submitted in 8x10 binder format, using heavy-duty plastic sheet protectors

FF&E CONSTRUCTION SUBMITTALS

Submit any revisions or deviations caused by discontinued items to the Contracting Officer for approval by the NAVFAC Interior Designer.

SD-10 Operation and Maintenance Data

List Operation and Maintenance Manuals for seating, systems furniture and keyboard trays.