NAVFAC Design-Build Model Request for Proposal - Test

E20 FURNISHINGS

SYSTEMS REQUIREMENTS
FURNISHINGS TEMPLATE 12/08

Instructions for using this template: There are template files for each UNIFORMAT Level 2 Group Elements. This template is for Group Element E20-FURNISHINGS. Text such as this is hidden text that will not print when the hidden text box in "Print/Options" is un-checked.
 
The Interior Design Team Member should edit this template for the requirements of the project. The SYSTEMS REQUIREMENTS are intended to define items that are required throughout the facility or on a system wide basis that is common to several rooms. Room-specific requirements are defined in the ROOM REQUIREMENTS section. Coordinate with the lead programmer for ROOM REQUIREMENTS. Editing is required where brackets [ ] appear. Delete all building elements that are not required for the project. If additional elements or sub-elements are required for the project that do not appear in the template, refer to the NIST UNIFORMAT II publication for additional building element numbers and descriptions. The Uniformat II Work Breakdown Structure can be found at www.wbdg.org/ndbm/. Coordinate with the PERFORMANCE TECHNICAL SPECIFICATION SECTION E20 to ensure that performance requirements are provided for all of the Building Elements listed here and that paragraph numbering matches.

NOTE:  Edit the following paragraphs to suit the project, or create your own, to describe the fixed furnishings for the project.  Coordinate this section carefully with other portions of the RFP.

SYSTEM DESCRIPTION

Furnishings shall include fixed furnishings as part of the Structural Interior Design (SID) and funded as part of the construction contract and movable furnishings as part of the Furniture, Fixtures and Equipment (FF&E) funded separately as part of Collateral Equipment.

The movable furniture and furnishings (FF&E) for this facility include, but are not limited to movable artwork, standard room furnishings, furniture systems, freestanding furniture, area/accent rugs, appliances, accessories and other miscellaneous items to support facility functions.

FF&E (Furniture, Fixtures and Equipment) shall also include shop equipment and audiovisual equipment. Audio Visual Equipment includes:  projection equipment, sound equipment, etc.

FF&E is estimated in the following amounts:[$XXXXXX]

Fixed furnishings such as built-in counters or cabinetry, specialty equipment (drying cages, weapon racks and lockers), security camera, motorized projection screens, and window covering are part of the SID and funded, purchased and installed as part of the construction contract.

GENERAL SYSTEMS REQUIREMENTS

Design and provide fixed and movable furnishings for all areas as developed during client programming and as indicated in the Room Requirements matrix if provided.  Design a complete FF&E package and prepare supporting plans and procurement data. [Design per specific UFC i.e. Youth Center, BEQ, etc.]

The contractor shall have an Interior Designer, certified by the National Council for Interior Design Qualification (NCIDQ) prepare both the SID and the FF&E Package and participate in any design charrettes to develop the building floor plan. As required, the contractor shall obtain services of equipment specialists to specify the audiovisual, shop or specialty equipment. The Interior Designer and any Specialists shall not have any affiliation with the products specified.  The NAVFAC Interior Designer reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer.

All fixed and movable furnishings selections shall be closely coordinated with Sections C10, Interior Construction, and C30, Interior Finishes.  The FF&E package shall be fully integrated with the building systems and finishes.

The contractor shall be responsible for specifying all FF&E, delivery, and installation for the facilities built under this contract as directed by the NAVFAC Interior Designer using NAVSUP Blanket Purchase Agreements (BPA's), GSA schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404.  For a list of current BPA contract holders, consult the NAVFAC Interior Designer.

The FF&E package shall be fully integrated into the design and construction schedule for the building.

INTERIOR DESIGN SUBMITTAL AND MEETING REQUIREMENTS

STRUCTURAL INTERIOR DESIGN (SID) SUBMITTAL

The SID submittal process shall begin following the award of the RFP.  The SID submittal shall include Interior Design programming documents and exterior & interior finish/color and material sample boards.

1. Prior to the preliminary building design, per Z10 General Performance Technical Specification and section 01 33 10.05 20 Design Submittal Procedures, the contractor's Interior Designer shall meet with the client to further develop the Interior Design FF&E programming documents.  Programming documents include a Collateral Equipment List and Furniture Footprint Plan.  Minutes of this meeting shall be submitted to the NAVFAC Interior Designer within 7 days.
2. At [preliminary] [pre-final] building design, per Z10 General Performance Technical Specification and section 01 33 10.05 20 Design Submittal Procedures, provide Interior Design programming documents in a 3-ring standard binder.  Provide exterior and interior building finishes/color/material sample boards.  Include a minimum of two (2) exterior and interior finish/color/material color options. Three (3) sets will be required; one each to the Project Manager, FEAD/ROICC and Client for Government review and approval.
3. At final building design, per Z10 General Performance Technical Specification and section 01 33 10.05 20 Design Submittal Procedures, provide approved exterior and interior building finishes/color/material binders for Government review and final approval.  Three (3) sets will be required; (1) each to the Project Manager, FEAD/ROICC, and Client.

SID CONSTRUCTION SUBMITTALS

No changes shall be made to the SID furnishings that are submitted and approved by the Government during the design phase.  In the event that revisions may be required because of unforeseen conditions such as discontinued product, the revisions must be submitted to the Contracting Officer for approval by the NAVFAC Interior Designer before substitutions can be made.

[INTERIOR PHOTOGRAPHY SUBMITTAL

Upon completion of the FF&E installation, the contractor shall provide professional photography of the completed interior.  The photographer must be in the business of specializing in architectural and interior photography.  The submittal shall be a minimum of 6 photos.  "Before" and "After" photos are required for all renovation projects.  Permission for publishing and using the photos by NAVFAC is required.  Images to be submitted on a CD as a JPEG or PDF with a resolution of no less than 300 dpi as well as 8x10 matte photographs.  The photographs shall be taken prior to occupancy and staged with accessories as needed.  Additional lighting may be needed to ensure quality images.]

FIXTURES, FURNISHINGS AND EQUIPMENT (FF&E) SUBMITTAL

The FF&E submittal process shall follow the 100% building design approval.  The submittal shall include furniture, furnishings, artwork, and equipment.  The submittal shall be in the format provided by the NAVFAC Interior Designer.  Develop design as described and in accordance with the client's requirements.  Include in the design all loose furnishings required to produce an optimum functional facility, consistent with quality commercial design.  This project also includes the preparation of specific detailed information for each selected item.  Each submittal shall demonstrate interaction thoroughly with the client requirements and complete coordination with the facility design and the SID.  Three (3) submittals will be required; (1) each for the IPT, FEAD/ROICC, and the Client.

1. Within 7 calendar days following the notice to proceed with construction, the contractor's Interior Designer shall meet with the NAVFAC Interior Designer for a FF&E Requirements meeting.  At this time, the NAVFAC Interior Designer will give the contractor’s Interior Designer a sample format of the FF&E submittal and discuss Blanket Purchase Orders (BPAs), GSA sources and other mandatory sources.
2. Within 21 days following the FF&E Requirements meeting, the contractor's Interior Designer shall meet with the NAVFAC Interior Designer for an over-the-shoulder review to present furniture, furnishings and finish options for preliminary approval prior to client presentation.
3. The Preliminary FF&E submittal shall be due 45 calendar days following the notice to proceed with construction.  It shall be presented to the client and NAVFAC Interior Designer.  Submit the following in a 3-ring binder (with the exception of the 16x20 color boards) for both client and NAVFAC Interior Designer review and approval:
   1. FF&E list (Cost Summary)
   2. Furniture placement plans coded to the FF&E list and furnishings specifications
   3. Specifications for furniture, furnishings, etc.
   4. Catalog cuts and finish samples for all specified items
   5. 16x20 inch color boards of furniture/furnishings and finishes specified for client presentation to indicate overall design intent
   6. [8x10 color photographs of the color boards]
4. The Final FF&E submittal shall be due 30 calendar days following the receipt of review comments on the preliminary FF&E submittal.  It shall be presented to the client and NAVFAC Interior Designer.  The Government review period will be a maximum of 30 calendar days.  The Final submittal shall incorporate the same items listed at the Preliminary submittal, except that it shall incorporate any review comments.  The Contractor's Interior Designer shall submit the GSA Best Value Determination Worksheets for items over $100,000 as a separate addendum accompanying the final FF&E submittal.

These are minimum requirements and the Contractor shall be prepared to provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort/FF&E coordination.

FF&E CONSTRUCTION SUBMITTALS

Submit any revisions or deviations caused by discontinued items to the Contracting Officer for approval by the NAVFAC Interior Designer.

SD-10 Operation and Maintenance Data

List Operation and Maintenance Manuals for seating, systems furniture and keyboard trays.